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Setting Up Google Alerts

By Susan P. Joyce

Google is the dominant search engine currently, and it offers many search-associated tools.

Google Alerts are a free tool from Google that enables you to monitor topics important to you without needing to run daily searches.

Note: Employers research job seekers 79% of the time before inviting them in for an interview, so a wise job seeker knows what employers will find.  Set up a Google Alert for your "official" name (the one on your resume and your LinkedIn Profile), and Google Alerts will help you track what is visible for your name. Check out Job-Hunt's Guide to Online Reputation Management.

Creating a Google Alert:

Start out with a "baseline" of current information on the topics you will be using for your Alerts.

Before you set up your Alerts, run searches using those terms to see what Google thinks is most important now.

This is a good way to test how well your search criteria will work as Alerts, too.

Then, set up your Alerts by visiting the Google Alerts home page.

You will need to complete a short form for every Google Alert you want to establish. You will usually only need to input your email address once.

For each topic you wish to track:

1. What do you want Google to find?

Input your search term in the "Search query" box, e.g. different versions of your name (very highly recommended!).


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Setting up your Google Alert search query

For the most effective searches, enclose the words that make up your name inside quotations marks - e.g. "Mary Jane Smith" - so that Google will see those words as a phrase and look for them to appear togther on a page (vs. scattered separately all over a page as they might in a long list of names).

Below the search box, you will usually find sample results for your search visible in a large box labeled, "Alert Preview" so you can check to see the results you can expect from that search.

If what you see in the Preview is not what you want, can adjust your search immediately, and see new sample results displayed in the box.

For help in fine-tuning your Google search results, read Google-izing Your Job Search for hints on the different ways you can adjust your search criteria to find different things.

2. Choose the maximum alert frequency.

Select "How often" you want Google to send you results.

Type of Google Alert Choices

3. Select the part of the web you want to have Google search for you.

Setting up Google Alerts

Google provides Alerts for 8 categories of search results:

  • "Automatic" is the default, and it searches all new entries.
  • "Blogs" searches only through the latest blog posts for your search term, and returns new additions to the top results.
  • "News" searches through only the latest articles in Google News for your search term, and returns new additions to the top results.
  • "Web" looks for any new entries on the web.
  • "Video" searches the latest videos added to Google containing your search terms, and returns the newest results.
  • "Discussions" searches the recent forum discussions added to Google containing your search terms, and returns the newest results.
  • "Books" searches the Books.Google.com database for books containing your search term in the title.
  • "Finance" looks for the prices of the stocks you specify in the query field. Each stock must be a different Alert.

4. Choose your language and location next with your next two selections.

5. Select the level of search results you want.

Setting up Google Alerts

You have 2 options here: "Only the best results" and "All results."

The "All results" choice will probably bury you with information, much of it not relevant. If you trust that Google will select only what you need, choose, "Only the best results."

If you're not sure how well Google understands what you want, choose "All results" at first, and then either change your querry until Google delivers only what you want. Or change your volume slection if it seems to be selecting what you want it to select.

6. Click on "CREATE ALERT" and you're finished (assuming Google has the email address where you want the alerts delivered).

Done!

Bottom Line

Depending on the Alert you set up, you will probably NOT receive email about each of your alerts every day. On the other hand, if you choose really hot topics in the News, request "as-it-happens" notifications, and select "All results," your email inbox will become quite full.

For more information:


About the author...

Online job search expert Susan P. Joyce has been observing the online job search world and teaching online job search skills since 1995. A veteran of the United States Marine Corps and a recent Visiting Scholar at the MIT Sloan School of Management, Susan is a two-time layoff “graduate” who has worked in human resources at Harvard University and in a compensation consulting firm. Since 1998, Susan has been editor and publisher of Job-Hunt.org. Follow Susan on Twitter at @jobhuntorg and on Facebook, LinkedIn, and Google+.


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