By Susan P. Joyce
There are bogus "job sites" interested only in collecting your personal information - no real jobs available. Just forms to complete with as much information as you will supply - information that they will sell to spammers, identity thieves, or others, or misuse themselves.
There are also social networks that will collect as much information from you as possible, and they sell it or simply make it available publicly to anyone who has access to your profile.
In addition, the scammers of the world have discovered that legitimate job sites will allow "employers" to search through the resume/applicant database and keep copies of resumes. (More information about Job Scams.)
If you have a job, protecting your privacy also protects your paycheck.
Employers don't trust employees who are looking to work elsewhere, and, at a minimum, you could have a very uncomfortable discussion with your boss. At worst, you could be fired. Yes, it is legal for an employer to do fire someone for job hunting in the USA, in most situations.
So be cautious where you post your resume and what you reveal in social media about your intentions to find a new job!
Here are eight methods of protecting your privacy while conducting an online job search:
When completing a social media profile (like Twitter, Facebook, Google Plus, etc.) or posting your resume in an open place where millions of people may see it, limit the personal contact information (location, phone numbers, email address) on your resume.
Note: LinkedIn allows you to make contact information like your email address and phone number visible. Particularly when you are in a job search, providing your non-work email address (like a Gmail address) is a very good idea.
Job-Hunt's "Cyber-Safe Resume" article shows you what information to make public and how to make it public while minimizing the opportunity for identity theft or other bad result.
Yes, limiting your contact information may make you a little more difficult for a recruiter or employer to reach you, but the impact is minimal if you do it the right way (Cyber-Safe). Carefully providing limited contact information also makes you look more Internet-savvy, and it protects you and your family. Your choice.
Someone interested in stealing your identity currently needs little more that your name, contact information, and -- most importantly -- your birthdate!
Someone interested in hiring you should not be asking for details that will tell them how old -- or young -- you are. Yes, you may receive fewer birthday greetings, but that's not a big loss in comparison with being a victim of identity fraud.
If you have already shared your birthday online, go back to where you have published it and take the following actions:
(See Job-Hunt's "Being Smart About Choosing a Job Board" article for help.)
Post your resume only where you are reasonably sure it will be protected, at a site with your preferred employers or the best job listings for you. Focus on posting at a few really good sites rather than many mediocre sites.
Don't post your birthday, town where you were born, or your mother's maiden name on any social network. If they require your birthdate, make one up.
Most social networks, including Facebook. have privacy settings. Use those to protect your sensitive information, and check them regularly to see if they have changed.
Most job sites allow you to choose the level of visibility for your resume. The levels can include:
The long doesn't need to be fancy; just effective. A hand-written list with the date and site will work. If possible, keep track of which version of your resume you posted (helpful for updating and tracking contacts). It will also enable you to end your job search after you land your new job. (See Keeping Track of Your Job Search for more tips.)
You completely lose control of your resume, whether it is distributed via e-mail or posted to a number of Web sites. You don't know who has it or what they might do with it, and it makes you look desperate and/or inexperienced.
A person with a copy of your non-cyber-safe resume and your Social Security Number has everything they need to steal your identity - the #1 fraud, according to the FBI. Don't help them by providing that last bit of information. There is no reason to include your SSN on your resume!
Many credit card issuers use your mother's maiden name as a "password" identifying you to them, so someone with that name can access your credit card accounts (to get cash, etc.).
If a stranger approaches you (via phone, e-mail, or regular mail) claiming to need a little more information to do an employment "background check," "prescreening," or something similar, and asks you for your Social Security Number or your mother's maiden name, do not give it to them. This approach has been used by identity thieves to collect information from victims.
In general, the safest time to provide anyone with your Social Security Number is only when you are completing an IRS form at the employer's physical location, after you have accepted their job offer. Your SSN may, very rarely, be needed for a background check, but few employers spend the time/money for a background check on an applicant who has not been interviewed.
If the request feels "fishy" to you, follow your instincts, and don't provide the information they are requesting.
(See Job-Hunt's How to Evaluate Privacy Policies article for help.)
NOTE: a privacy seal (e.g. TRUSTe or BBBonline) does NOT mean that a site is "safe" to use unless, when you click on the seal, you go to a page specifically about the website you are considering. If you go to the TRUSTe or BBBonline home page, the seal may not be current or even used legitimately.
For example, and we don't think this problem is limited to just one or two sites, Monster is arguably a very major employment super site. However, on 9-5-2001, a Pam Dixon compiled a serious report on Monster's privacy practices that, if accurate,indicated very bad practices. So, if you choose to use ANY job site, be VERY careful! Follow Job-Hunt's cyber-safe resume guidelines, use a 3rd party e-mail address, and be extremely cautious about any personally identifiable information you share with any job site.
Being Smart About Choosing a Job Board is something to be approached very carefully. Read that Job-Hunt article before you start posting your resume at any job sites.
Online job search expert Susan P. Joyce has been observing the online job search world and teaching online job search skills since 1995. A veteran of the United States Marine Corps and a Visiting Scholar at the MIT Sloan School of Management since 2012, Susan is a two-time layoff “graduate” who has worked in human resources at Harvard University and in a compensation consulting firm. Since 1998, Susan has been editor and publisher of Job-Hunt.org. Follow Susan on Twitter at @jobhuntorg and on Facebook, LinkedIn, and Google+.