You can respond
instantly to an opportunity via e-mail, but, if not done properly,
your e-mailed resume can become electronic junk mail or be deleted
before it's even read.
Don't send your resume to a potential employer using your work
e-mail address! Your work e-mail account may not be private.
Use a personal e-mail account (e.g. AOL, hotmail.com, etc.).
And, beware of e-mail spam filters that can stop your e-mail
from reaching its destination (see Job-Hunt's "Keeping
Out of the Spam Filter" article for more information).
attach your resume to an e-mail message:
- It may,
or may not, get through to the addressee because of the
different networks to be transited.
- E-mail messages
with attachments may be deleted without being opened.
may contain viruses, particularly if they are Microsoft
- In large
companies, internal systems may stop e-mail attachments from
entering the company network to protect against virus infestations.
recruiters are reluctant to take the time to open an attachment.
does work? Copying your resume into the body of your
e-mail message works. See the step-by-step process below.
Before you e-mail your resume to a potential employer, test
it by sending it to as many friends and family as you can, particularly
those using an ISP different from the one you use. Have the recipients
forward the entire message back to you. Check to be sure that it
comes through cleanly and readably.
process to e-mail your resume:
- Open up your
ASCII resume file (see Creating an
ASCII Resume and Polishing
Your ASCII Resume if you haven't already converted your "pretty"
this resume may not need to be "cyber-safe"
if you are responding directly to a potential employer,
but use your cyber-safe
version if you are responding to a recruiting company
or a blind ad that doesn't tell you who the employer is.
- Open up your
e-mail software or go to the web site you are using for e-mail
(e.g. HotMail.com, Yahoo.com, etc.), and click on the "new
message" or "create message" button.
Leave the "To:" field empty (or put in your own
e-mail address) until you are ready to send the message.
Keeps you from embarrassing yourself by sending the message
to the employer/recruiter before you are ready. When your
message is ready, put the appropriate addressee in the "To:"
field of your unsent message, and hit the SEND button.
- Make the
message Subject interesting! You need to quickly capture
the attention of someone who is probably looking at a full e-mail
inbox, seeing only the date, subject line, and sender of each
message. If they don't know you (and assume that they don't, even
if you have spoken with them), they won't automatically read your
(If you do speak with a hiring manager or HR rep, ask them what
you should put in the subject line so that they will recognize
"My Resume" isn't going to grab the
attention of a busy person. Make the subject relevant to
the person who will be looking at it, e.g. "Help Desk
Representative with 3 years of consumer products experience,"
"Job # [use the position identifier from the posting
or headline from the ad] Applicant," etc.
- Create a
"cover letter" message just as you would in print (don't
- If you have
created a Personal Resume Web Page
that is available on the web, you can point to it (use the complete
URL, including the "http://" at the beginning and most
e-mail software will interpret it as a clickable link).
- Type your
"signature" at the bottom of your "cover letter."
- After your
signature, add a couple of blank lines and the text notation
========= Resume Text Below ==========
- Add 2 more
blank lines, and then start your resume.
- Cut and paste
the text from your ASCII resume into the body of your e-mail message
next, making sure that each line is no more than 60 characters
keep the margins and indenting of your resume neat.
- To help
with the measurement, make one line 60 (or 50 or 45) characters
long by typing an X 60 (or 55, etc.) times.
let any lines of your resume be longer than that line of X's.
- Use spaces
not tabs for indenting.
- Use capitalization
and lines of equal signs (see above) or dashes to add some
"underlining" for emphasis
try to center or justify the text.
- Be sure
to delete the line of X's before you send your message.
- Don't accidentally
add contact information (your name, address, phone numbers, and
"real" e-mail address).
You Send to an Employer
Test your resume
by sending your resume to yourself, first, after you have gone through
the steps above. Then, send it to friends who hopefully use a different
Internet Service Provider and e-mail software to thoroughly test
your resume. Particularly if you use AOL, test your ASCII resume
by sending it to someone outside of AOL..
your privacy for information on evaluating Web site privacy
policies, and other issues related to your personal privacy.]
About the author...
Online job search expert Susan P. Joyce has been observing the online job search world and teaching online job search skills since 1995. Susan is a two-time layoff "graduate" who has worked in human resources at Harvard University and in a compensation consulting firm. In 1998, her company, NETability, Inc. purchased Job-Hunt.org, and Susan has been editor and publisher of Job-Hunt since then. Follow Susan on Twitter at @jobhuntorg and on Google+
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