Web job sites
usually have a resume or "profile" section where you can
leave a copy of your resume for employers to see (make sure that
it's Cyber-Safe first!!) or
for your personal use when you find a job that you want to apply
In most cases, the job site wants you to use an ASCII format resume
(like this one). If they do
not specify which format they want, ASCII is usually the safest
pasting ASCII text:
You will have
a Web browser open
(Internet Explorer, Firefox, Safari, or Chrome) and be viewing a job site's
resume or profile page when you start this process. Keep your browser
open so you can jump back and forth between the job site and your
your computer's simple text editor like Notepad (on the PC,
look under All Programs > Accessories > Notepad or Start > Programs > Accessories > Notepad) or TextEdit
(on the Mac)
- Pull your
resume file into the Notepad (or TextEdit) window
by clicking on File >> Open and then finding where (on your
computer) you have stored your resume's file, clicking on the
file's name when you find it, and then clicking on the "Open"
or "OK" button.
Web job site's
may offer you the opportunity to copy and paste your resume or portions
of it into windows in the site's resume (or "profile")
form. You usually have 2 options: moving your complete
ASCII resume into one large window of their resume form or
moving sections of your ASCII resume into separate
windows of their resume form. Both options are described below,
we will step through the process for moving your complete
resume into one big resume window of the job site's resume
all the text (to move the complete resume) in
your ASCII file by -
on Edit > Select All, (to move the complete
your mouse to run from the top of the file to the bottom,
- On your
PC, holding down the Control and the "a" keys simultaneously.
-- You will know that the text is highlighted because
the background and letters of highlighted content are
in reverse from their normal state (black background
with white letters is the highlighted state for normal
black letters on a white background).
Don't let your mouse "touch down" anywhere
in the document's window, or the highlighting will go
away, and you will have to start over again.
- Copy the
highlighted text into your computer's temporary storage (the
"Clipboard" in a PC) by -
on Edit > Copy, or
- On your
PC, press the Control and the "c" keys simultaneously.
the highlighted text into the job site's resume/profile form window
inside the job site window, and then
- On your
PC, press the Control and the "v" keys simultaneously
to paste the Clipboard's contents into the job site window.
all contact information you may have pasted into the form,
especially if your resume is not Cyber-Safe. In most cases, you
will have completed a "top" to the resume where you
have already typed in your name and e-mail address.
frequently sabotage their own privacy by copying the top
of their resume (with all of their contact information)
into the body of the resume. So, while you may have requested
the job site to block access to the contact information
you typed into specific labeled fields elsewhere on the
resume/profile form, you accidentally reveal the information
yourself during this copy-and-paste process.
on the "Submit" (or similar name) button, and your
resume will be stored at the job site.
the process for moving sections of your resume into separate
windows of the resume form is just a variation of the first
method, but it will take multiple steps. The job site may want the
contents of your resume split up and pasted into different windows
of their resume/profile form. These windows will have labels like
"objective," "education," "experience,"
etc. This means that you must do repeated copy-and-paste processes
to put the appropriate contents in the appropriate windows.
So, once you
have your text resume available to you in your simple text editor
(see steps #1 and #2 above):
the appropriate section of your resume text (use method
#3. b. or #3. c. above) not the whole resume
that text into the appropriate window (e.g. copy your educational
information to paste into the "Education" window of
the form on the Web job site).
the process for each different window of the form. Copy and
paste the objective section of your resume into the form's "Objective"
window; then, copy and paste your experience section into the
"Experience" window, etc.
(Be sure to
read Protecting Your Privacy and Choosing
a Job Site for more information.)
About the author...
Online job search expert Susan P. Joyce has been observing the online job search world and teaching online job search skills since 1995. Susan is a two-time layoff "graduate" who has worked in human resources at Harvard University and in a compensation consulting firm. In 1998, her company, NETability, Inc. purchased Job-Hunt.org, and Susan has been editor and publisher of Job-Hunt since then. Follow Susan on Twitter at @jobhuntorg and on Google+
Return to Job-Hunt