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Sample Formal Job Interview Thank You Note to the Employer's Staff

By Susan P. Joyce

Although most employers seem to be happy receiving a thank you by email, this is the thank you that you put into an envelope, add a stamp, and drop off at the Post Office. You send this message to a member of the employer's staff, like the hiring manager or the internal recruiter (you send a different thank you to an external recruiter, if one referred you to the job).

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Typically, a printed thank you is used for formal organizations, like a large old law firm, accounting firm, consulting firm, or other "old-school" employers.

Some very traditional organizations expect a hand-written note, done very carefully (and legibly), but, these days, a word-processed note printed on a computer printer is usually acceptable.

If you are working with an external recruiter, ask them if an emailed thank you would be acceptable or if printed (or hand-written) and snail-mailed is required.

If formality is necessary, then this printed or hand-written thank you would be appropriate.

[MORE: Sample Job Interview Thank You Email .]

Sample Thank You --

If you are using your computer to write, print, and send your thank you, write a one-page letter (99% of the time one page is sufficient).

Adapt the text in the sample to your circumstances, and customize it as described in Sending Your Thank You's After the Job Interview. Replace the Italicized text in the sample below with whatever terms are appropriate for you and your situation.

Use the formal business letter format like this:

Your street address
Your City, State and Zip Code

Date of the letter

Name of the Recipient
Job Title of the Recipient
Name of the Employer
Employer's Street Address
Employer's City, State and Zip Code

Dear Mr./Ms. Last Name:

Thank you very much for the opportunity to interview for the position of [job title] yesterday [or today, if appropriate]. I enjoyed speaking with you, meeting other members of the staff, and the opportunity to learn more about this position. I am very interested in this position and the opportunity to join your team.

This job feels like a very good match between my skills and experience and the requirements of this job. As we discussed, you need someone with strong [whatever] skills, and I have extensive experience with [whatever technology or tool that is important to the job and that you have experience using]. In addition, in my current [or former] job as [names or type of employer in your past] has provided the opportunity to polish my skills in [whatever] and [whatever] needed for your [job title] position.

Again, thank you for considering me for this wonderful opportunity. Please let me know if you have any questions or concerns or need more information. I look forward to hearing from you next week [or whenever they said they would be in touch] and hope to join your staff soon.

Best regards,

[your name]
[Your tagline, like "eCommerce Customer Support Specialist"]
[Your job search email address]

After the Thank You's Are Sent

If you don't hear from them for a couple of weeks longer than you expected, don't panic. MUCH could be going on that has nothing to do with you at all. But do reach out to see what is happening

Do NOT contact them daily -- or even weekly -- for a decision. And, NEVER suspend your job search while you wait for a decision from an employer, even if the job is your dream job.

More information: Sending Your Thank You After the Job Interview

More About What to Do After a Job Interview:


About the author...

Online job search expert Susan P. Joyce has been observing the online job search world and teaching online job search skills since 1995. A veteran of the United States Marine Corps and a recent Visiting Scholar at the MIT Sloan School of Management, Susan is a two-time layoff “graduate” who has worked in human resources at Harvard University and in a compensation consulting firm. Since 1998, Susan has been editor and publisher of Job-Hunt.org. Follow Susan on Twitter at @jobhuntorg and on Facebook, LinkedIn, and Google+.


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